OPSL Capital Ventures Limited (OPSL) is, on behalf of their client in the Upstream Oil and Gas Sector, currently recruiting an Administrative Officer to the Legal Department.
OPSL Capital Ventures Limited (OPSL) is one of Nigeria’s leading HR Consulting and Venture Capital firm
located in Lagos, Nigeria. We provide HR consultation services, recruitment, payroll administration, procurement
management and capital investment services to organizations across various industries.
Summary
The Administrative Officer will provide administrative and operational support to the legal team and the Chief Legal Officer by assisting with the organization of legal documents, tracking contract rights and obligations, coordinating meetings and events, document management, maintaining records and filing systems, and handling correspondence, ensuring efficient legal operations and protecting the company’s interests.
Job Responsibilities
Legal Documentation Management and Case Support:
- The Administrative Officer will process finalized contracts through all execution stages until signed to ensure timely completion and legal
validity of agreements. - Record each executed agreement in the Agreement Register and assign file numbers to maintain organized,
traceable, and auditable contract records. - Upload executed agreements onto the Legal Tracker and set reminders to ensure timely monitoring of
contract timelines and obligations. - Track rights and obligations within agreements and notify relevant personnel to ensure responsible teams
exercise their rights, meet their commitments and avoid breaches. - Support litigation portfolio management to ensure timely tracking of matters and deadlines.
- Attend to staff requests to promote smooth departmental operations.
Executive and Office Administration in the Legal Department:
- The Administrative Officer will receive letters, court processes, and documents addressed to the CLO or Legal Department to ensure
prompt acknowledgment and routing to appropriate handlers. - Summarize documents and notify relevant team members (subject to attorney review) to support quick
understanding and timely decision-making. - Oversee the orderliness of office spaces to ensure a safe, professional, and productive working environment.
Meetings, Events, and Travel Management:
- The Administrative Officer will coordinate team meetings, seminars, trainings, retreats, and other events to ensure successful planning and
execution. - Prepare agendas, take minutes, circulate them, and follow up on action points to ensure clarity,
accountability, and timely execution of agreed tasks. - Maintain the calendar of the Chief Legal Officer (CLO) and schedule meetings and travel to ensure efficient use of time and avoid scheduling conflicts.
- Draft, review, format, and manage correspondence, memoranda, reports, and presentations on behalf of the
- Chief Legal Officer to ensure accuracy, professionalism, and compliance with organizational standards.
- Coordinate travel logistics, accommodation, and itineraries for the Chief Legal Officer and accompanying team members to ensure efficient and well‐organized official travel.
Information, Data, and Budget Management:
- The Administrative Officer will maintain and update electronic and physical filing systems, including legal folders on SharePoint, to ensure secure and easily retrievable information.
- Process legal payables by raising requisitions on Oracle Fusion/ SAP, monitoring approvals, receipting
purchase orders, and following up with Finance for timely vendor payments. - Support budget preparation and management by collaborating with team members to estimate annual
budgets, tracking current-year expenses, uploading budget items on Oracle, preparing presentations for
budget defence, and managing accrued but unpaid services. - Handle extrabudgetary requests by preparing requisite documentation including approval memos for
unbudgeted expenses. - Manage all lawyers’ invoices from draft review to payment, and prepare reports for regulatory and internal
stakeholders, including Nigerian Content Development Monitoring Board (NCDMB), Corporate Finance,
and as requested by the GM Legal Services.
Qualifications
- The Administrative Officer should possess an OND or HND (E.g. English; Accounting; Office Technology and Management, Secretarial Studies
etc.) - Minimum of 5 years total post qualification experience either from a reputable law firm or within the legal
department of a reputable and structured company. - Proven experience in supporting lawyers with legal document preparation and organization.
- Proven experience in managing contract workflows, deadlines, and stakeholder communication.
- Proven experience in handling confidential information and maintain accurate legal and regulatory records
- Proficiency in Microsoft Office, document comparison tools, document management systems, and other
software used for drafting, tracking, and processing legal work. - Excellent leadership, communication, and interpersonal skills.
Method of Application
Interested and qualified candidates should:
Click here to apply online
